Entry resubmission

 

Entry resubmission is a helpful feature that allows program managers the ability to provide access to selected entrants to make updates to their submitted entries outside of a normal entry round. This feature is particularly useful if your entry process consists of two stages. To allow only selected entries to be modifiable, you can invite resubmission.

Example: only shortlisted applicants might be invited to answer additional questions after entry submission.
Note: the entry resubmission option only appears for entries which have already been submitted
Important: entries requiring resubmission are not prevented from being assigned for judging. If using this feature, ensure they have been resubmitted before commencing judging. Alternatively, revert to in progress instead. 

There are two areas where you can do this:

From Entries

To trigger individually:

  1. Open the Manage workspace and go to Entries
  2. Click the three dots icon to the left of the entry you want to change
  3. Select Require resubmission from the menu
    Require resubmission in ellipsis menu

To trigger in bulk:

  1. In the Manage workspace, navigate to Entries
  2. Click the checkbox next to the submitted entries you'd like to trigger resubmission for
  3. Open the Action drop-down
  4. Select Require resubmission
    Require resubmission in Action drop-down

From the managers' view of an entry

  1. In the Manage workspace, go to Entries
  2. Click on the ID or name of the entry you want to change
  3. From the entry info screen, click the overflow menu next to Status
  4. Select Require resubmission from the menu
    Require resubmission in manager view
Note: the status of the entry changes to 'Resubmission required' on the Entrant list of entries. This indicates which entry needs to be updated. Additionally, the 'Submit entry' button changes to 'Resubmit entry'.
Resubmission required status

Controlling dates

Entries can be resubmitted even after an entry round has closed. To do this, you can set the end date for resubmission in the existing entry round from the Manage workspace at Settings > Entries > Rounds under Review/resubmission ends.

Review / resubmission ends field in rounds

Note: for programs with paid entries, resubmission does not require additional payment. For that, you will need to set up a stage 2 payment.

Notifications

A notification can be set up to send an email to the entrant at the time the entry is resubmitted. This is achieved by creating an automated notification using the 'Entry resubmitted' trigger.

Note: resubmitting an entry does not trigger the 'Entry submitted' notification.

To create the 'Entry resubmitted' notification, follow these steps

  1. From the Manage workspace, go to Settings > General > Notifications
  2. Click New notification
  3. Select Entry resubmitted from the Trigger dropdown menu
  4. Complete the rest of the notification, adding in a subject line and email body.
    Tip: use merge fields to pull in relevant information from the resubmitted entry.
  5. Save
Important: to comply with local laws, SMS notifications cannot be sent to UAE residents between the hours of 9pm and 7am. 

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