Entry resubmission

 

Entry resubmission is a helpful feature that allows program managers the ability to provide access to selected entrants to make updates to their submitted entries outside of a normal entry round. This feature is particularly useful if your entry process consists of two stages. To allow only selected entries to be modifiable, you can invite resubmission.

Example: only shortlisted applicants might be invited to answer additional questions after entry submission.
Note: the entry resubmission option only appears for entries which have already been submitted
Important: entries requiring resubmission are not prevented from being assigned for judging. If using this feature, ensure they have been resubmitted before commencing judging. Alternatively, revert to in progress instead. 

There are two areas where you can do this:

From Manage entries

To trigger individually:

  1. Go to Entries > Manage entries
  2. Click the three dots icon to the left of the entry you want to change
  3. Select Require resubmission from the menu
    Screen_Shot_2021-09-13_at_12.53.15_PM.png

To trigger in bulk:

  1. Navigate to Entries > Manage entries
  2. Click the checkbox next to the submitted entries you'd like to trigger resubmission for
  3. Open the Action drop-down
  4. Select Require resubmission
    Screen_Shot_2021-09-13_at_12.53.32_PM.png

From the Managers' view of an entry

1. Go to Entries > Manage entries
2. Click on the ID or name of the entry you want to change
3. From the entry info screen, click the overflow menu next to Status
4. Select Require resubmission from the menu

Screen_Shot_2021-05-18_at_9.21.32_AM.png

Note: the status of the entry changes to 'Resubmission required' on the Entrant list of entries. This indicates which entry needs to be updated. Additionally, the 'Submit entry' button changes to 'Resubmit entry'.
Screen_Shot_2021-05-18_at_9.23.24_AM.png

Controlling dates

Entries can be resubmitted even after an entry round has closed. To do this, you can set the end date for resubmission in the existing entry round at Settings > Rounds under Review/resubmission ends.

Screen_Shot_2021-05-18_at_9.25.38_AM.png

Note: for programs with paid entries, resubmission does not require additional payment. For that, you will need to set up a stage 2 payment.

Notifications

A notification can be set up to send an email to the entrant at the time the entry is resubmitted. This is achieved by creating an automated notification using the 'Entry resubmitted' trigger.

Note: resubmitting an entry does not trigger the 'Entry submitted' notification.

To create the 'Entry resubmitted' notification, follow these steps

  1. Go to Settings > General > Notifications
  2. Click New notification
  3. Select Entry resubmitted from the Trigger dropdown menu
  4. Complete the rest of the notification, adding in a subject line and email body.
    Tip: use merge fields to pull in relevant information from the resubmitted entry.
  5. Save
Important: to comply with local laws, SMS notifications cannot be sent to UAE residents between the hours of 9pm and 7am. 

Need more help? Get in touch!

We're here to help if you need it. Simply get in touch with our Client Success team through one of the methods available at the base of the page.