Entry resubmission

Entry resubmission is a helpful feature that allows program managers the ability to provide access to selected entrants to make updates to their submitted entries outside of a normal entry round. This feature is particularly useful if your entry process consists of two stages. To allow only selected entries to be modifiable, you can invite resubmission.

There are two areas where you can do this:

From Manage entries

To trigger individually:

1. Go to Entries > Manage entries
2. Click the three dots icon to the left of the entry you want to change
3. Select Require resubmission from the menu
   

To trigger in bulk:

1. Navigate to Entries > Manage entries
2. Click the checkbox next to the submitted entries you'd like to trigger resubmission for
3. Open the Action drop-down
4. Select Require resubmission
   

From the managers' view of an entry

1. Go to Entries > Manage entries
2. Click on the ID or name of the entry you want to change
3. From the entry info screen, click the overflow menu next to Status
4. Select Require resubmission from the menu

Note: the status of the entry changes to 'Resubmission required' on the Entrant list of entries. This indicates which entry needs to be updated. Additionally, the 'Submit entry' button changes to 'Resubmit entry'.

Controlling dates

Entries can be resubmitted even after an entry round has closed. To do this, you can set the end date for resubmission in the existing entry round at Settings > Applications > Rounds under Review/resubmission ends.

Notifications

A notification can be set up to send an email to the entrant at the time the entry is resubmitted. This is achieved by creating an automated notification using the 'Entry resubmitted' trigger.

To create the 'Entry resubmitted' notification, follow these steps

1. Go to Settings > General > Notifications
2. Click New notification
3. Select Entry resubmitted from the Trigger dropdown menu
4. Complete the rest of the notification, adding in a subject line and email body.
   
   Tip: use merge fields to pull in relevant information from the resubmitted entry.
5. Save