1. Award Force Help Centre
  2. Managing entries and users
  3. Common entry management tasks

How to search and filter

Alex Bon Ami
Updated

Almost all areas within Award Force have an 'Advanced' search filter available, located at the top right corner of the screen. Filtering can be used to narrow down a list of results to include only those that are relevant for a particular purpose. 

Examples:

From the Manage workspace

  • Entries
    • only entries in a particular category
    • only entries that are in progress
    • only entries that have been starred
    • only entries that are eligible
  • Users 
    • only users with a specific role e.g. entrant, judge, chapter manager, guest, program manager
  • Orders
    • only orders that are awaiting payment
  • Settings > Entries > Fields 
    • only fields that appear on a particular tab

You can also add multiple filters to narrow down results even further. The options available to filter vary depending on the location. For example, in Entries options include chapter, category, status, review status, moderation, tags (only shows if you have tags created), entrant, and starred whereas in Users you can filter by role and entries.

How to filter results:

  1. In the search box, click Advanced 
  2. Select which options you would like to filter by (choose as many as you like)
  3. Click Search
  4. You can now do what you like with the information. You may want to:
    • Export an Excel or CSV file
    • Send a Broadcast
    • Tag entries (Entries and Judging > Leaderboard only)
  5. To clear the filter either click the X next to the filter you want to remove
    Click X next to filter to remove

Adding additional search filters

You have the ability to add your own fields to the search filter. The field types that can be added are:

  • Checkbox
  • Country
  • Email
  • Numeric
  • Phone number
  • Radio buttons
  • Select
  • Text (single-line)
  • Text (multi-line)

To add a field to search:

  1. In the Manage workspace, go to Settings > Entries > Fields
  2. Locate the field you want to make searchable and click on it
  3. In the middle column, check the box Available in advanced search
    • If the resource type is 'Entries' then it will show on the Manage entries filter menu.
    • If the resource type is 'Users' it will show on the Users filter menu
  4. Click Save
  5. Go to either Entries or Users (depending on the field resource type) and you will now see the field is searchable from the filter menu.
    • If the field type is checkbox, drop-down, or radio button there will be a drop-down menu with the available options
    • If the field is any other type, the field can be used as a normal search box where you type what you’re searching for
There is a limit of 3 searchable fields per resource. Therefore, you can only have up to 3 entry-fields set as searchable at a time. If you need to add others, you will need to remove the 'searchable' setting on one field before you can add it to another.

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