Using tags in your judging configuration

Distributing entries to the right judges in Award Force is easy! The flexibility of the platform allows you to not only manually or randomly assign entries to judges or create judging panels, but disperse your entries based on a specific entry tag. You may need to do this for a variety of reasons, but below you'll find three of the most common examples and how to configure them

Moving entries between rounds of judging

For programs that will run multiple stages of judging, tags are crucial. Tags allow you to pick and choose exactly which entries are to be moved from one judging stage to another. For full instructions, see our dedicated guide: Select winners/move entries to next stage of judging.

Entries in multiple languages

If you've opted to configure multiple languages for your program, you'll likely need to provide entries to different judges based on the language the entry was submitted in. To set this up, follow these steps:

  1. Create your tags
    1. Go to Settings > General > Tags
    2. Click Add tag
    3. Type your desired tag into the Tag field 
    4. Save
  2. Tag your entries via Entries > Manage entries; for instructions see: Tag entries
  3. Set up your judging score set, scoring criteria (for VIP judging only), and your judging round(s)
  4. Follow the steps outlined in the judging fast start (Judging > Judging fast start) or configure your judging panel via the settings menu by following the instructions below:
    1. Navigate to Settings > Judging > Panels
    2. Click New panel
    3. Provide your panel a name
      Tip: this name is not shown to your judges and should be named to quickly identify what the panel includes, i.e. 'Round 1 - French'.
    4. Select the proper judging mode and score set
    5. In the Entries area, choose the category(ies) and/or chapters that should be included in this panel
    6. Under the Tags heading, select your language tag, i.e. French
    7. In the Who section, choose the role you'd like to assign to this panel or click Invited judges to only include certain judges
    8. Choose your desired round from the When checkbox list
    9. Save

Based on a specific field value

Within the entry form, you may have a field configured wherein entrants provide data that you'll need to take into account when setting up judging. For example, academic programs may ask an entrant for their grade level to divide primary from secondary education entries and provide them to the proper judges.  

  1. Locate the field that you'd like to base your judging on and make it searchable; for instructions see the Adding additional search filters section of this guide: How to search and filter
  2. Create your tags
      1. Go to Settings > General > Tags
      2. Click Add tag
      3. Type your desired tag into the Tag field 
      4. Save
  3. Tag your entries via Entries > Manage entries, applying a filter in the advanced search for the searchable field
  4. Follow the steps outlined in the judging fast start (Judging > Judging fast start) or configure your judging panel via the settings menu by following the instructions below:
    1. Navigate to Settings > Judging > Panels
    2. Click New panel
    3. Provide your panel a name
      Tip: this name is not shown to your judges and should be named to quickly identify what the panel includes, i.e. 'Round 1 - Primary education'.
    4. Select the proper judging mode and score set
    5. In the Entries area, choose the category(ies) and/or chapters that should be included in this panel
    6. Under the Tags heading, select your language tag, i.e. French
    7. In the Who section, choose the role you'd like to assign to this panel or click Invited judges to only include certain judges
    8. Choose your desired round from the When checkbox list
    9. Save

Tags are also used to move entries between multiple judging stages if necessary. For more information, check out this guide: Select winners/move entries to next stage of judging

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