Random assignments

 

You may need to assign a certain amount of judges to each entry or assign each judge a certain number of entries. You can do this with Random assignments.  

Note: Random assignments do not require panels.

Creating random assignments

  1. Go to Judging > Assignments
  2. Click New random assignment
  3. Select the relevant:
    • Score set from the Score set drop-down option
    • Round from the Round drop-down option. If you haven't created your judging round, go to Settings > Entries > Rounds to do so
  4. In the Randomly assign box:
    • Choose a number of assignments
    • Select whether you are assigning entries per judge or judges per entry
    • Elect whether your assignments are minus existing assignments or in addition to any existing assignments
  5. Search for the judge(s) and entry(ies) you want to pair
    • You can search for a judge by typing the name and/or by role using the Advanced search filter
    • You can search for an entry by Name, ID, Status (i.e. In progress or Submitted), and Category
  6. Click Create assignments

Scenario

You have 80 total entries and 10 judges to evaluate them.

  • Entries per judge: 

This simply allows you to choose how many of your 80 entries will be assigned per judge. For example, your judges are not able to evaluate more than 5 entries each. You would assign 5 entries per judge to fill this requirement. Please note that this would only create 50 assignments (5 entries x 10 judges) while assigning all 80 entries to every judge would create 800 assignments. It's possible that not all entries will be covered using this method.

  • Judges per entry:

The judges per entry method lets you set a number of judges to evaluate each entry. If your organization requires that each entry is judged by 5 judges, the system will pair 5 judges to each of your 80 entries. This creates 400 evenly distributed  assignments (5 judges x 80 entries). 


If, after creating an initial batch of assignments you need to create additional pairings or reallocate judges, you can create new assignments minus existing assignments or in addition to any existing assignments.

  • Minus existing assignments:

 If you were to create a second batch of assignments giving your judges 10 entries minus existing assignments, the system would ensure that each judge had a maximum of 10 assignments. This would take into account the current assignments (say, 5 per judge) and add the necessary number of pairings to get them to 10. 

  • In addition to any existing assignments

Unlike the previous option, this will add assignments on top of those that already exist. Assigning 10 entries in addition to existing assignments, say 5 per judge, would result in 15 total assignments. 

Delete random assignments

To delete an assignment:

  1. Go to Judging > Assignments
  2. Open the Advanced search and type the Judge name
  3. Check the box next to the assignment and select Delete
Note: This will not delete the entry, only the judging assignment(s).

The entry will no longer appear in the judge list of entries. If a judge has started or completed a judging assignment, the assignment can no longer be deleted completely. Instead, it will be marked as "Stray".

See: What are Stray scores

The deleted (Stray) assignments will not be included in any reporting. This protects historical data as there was judging activity that took place within these assignments, in case you ever need to recover those scores in the future.

To recover scores, create another manual assignment with the same entry and judge.

Need more help? Get in touch!

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