Voting configuration


Setting up voting for entries in Award Force is easy and can be done in a few simple steps:

  1. A judging round to control access period
  2. A voting score set to record votes
  3. A role for people that can vote (optional, depending on who will be voting)
  4. A panel to assign who can vote on which entries

Step 1: Set up a judging round

  1. Go to Settings > Judging > Rounds
  2. Click Add round
  3. Set the Round type to Judging
  4. Set Starts and Ends dates for the voting period
  5. Click Save

For more detailed instructions, see: Round configuration

Step 2: Create a voting score set

  1. Go to Judging > Score sets
  2. Click New score set
  3. Provide a name for your score set
  4. Set the Judging mode to Voting
  5. Voting configuration options include:
    • Maximum votes per user
      Limit the number of votes a user can make across all entries.
    • Maximum votes per entry
      You can allow users to submit multiple votes per entry, up to the maximum. Set this to 1 if you only want one vote per user per entry.
    • Maximum votes per category
      Limit the number of votes a user can use in each category.
    • Votes can be revoked by users
      You can allow a user to revoke a vote they make. With this active, when a vote is made, an Unvote button appears on the entry view.
    • Total votes per entry visible to all users
      You can allow the total number of votes for each entry to be visible to participants, or keep it secret.
    • List length default
      You can choose the number of entries your voters see in their list view. This setting makes it easier for voters who have a lot of entries view everything at once. Options include 10, 25, 50, and 100 entries per page. 
    • Image layout
      You can choose from Masonry (original image proportions) or Square (images cropped to square) layouts depending on your program's needs.
      Important: images larger than 16300px square cannot be displayed as a thumbnail.
    • Registered users can comment
      You can permit users to comment on entries. This is only an option for registered users, to avoid spamming and trolling.
    • Users can see each others' comments on this score set
      To encourage dialogue, you can activate commenting and allow comments to be visible to all users.

Step 3: Configure a role for voters

This is optional and depends on who you want to be able to vote. Options include for example:

  • Your account is configured with a Guest role by default. The guest role allows you to configure voting by unregistered visitors. This voting option has the least legitimacy as it is open to voting fraud by e.g. users deleting cookies from their browser. See more about guest judging configuration.
  • Allow voting by existing registered users, such as Entrants or Judges. Users with an already activated account can easily be given access to voting.
  • You might want to invite the general public to vote, but require registration, which entails account activation, confirming a valid and unique email address. For this purpose, you could configure a Voter role with a registration form for this role and permissions exclusively for voting.
  1. Go to Settings > Users > Roles
  2. Click on the role you want to enable voting for, or click New role to create a dedicated Voter role
  3. To be able to vote, the role needs to be given Scores (own) Create, View, Update, and Delete permissions (i.e. set to Allow)
  4. If you want the general public to be able to see entries, but not vote without registering, give the guest role the Score (own) View permission only (i.e. don't give them the Create and Update permissions— that allows them to vote)

If you are creating a dedicated voter role, you will also need to configure a role registration form and provide information in a content block on the voting page about the registration requirement, linking to the role registration form.

Step 4: Create a voting panel

  1. Go to Judging > Panels
  2. Create a New panel
  3. Choose Voting as the judging mode, and select the score set created earlier
  4. In the Entries section, check the categories/chapters/tags for entries that can be voted on.
  5. In the Who section select who will be allowed to vote. If you have configured a role to vote, select 'Any users with a role' and then check the role.
  6. In the When section, check the round configured earlier, for when voting will be permitted.

Wrapping up

Once all the above is done, refresh the page and if the voting judging round is currently open, you will see a Voting link in the navigation.

If you have allowed the general public to see entries but not vote on them, you can promote the target of that Voting link as the voting destination URL in your vote marketing.

Need more help? Get in touch!

We're here to help if you need it. Simply get in touch with our Client Success team through one of the methods available at the base of the page.