Voting configuration

Setting up voting in Award Force is quick and easy with the flexibility necessary to fit your needs. When configuring voting, a few elements are always required:

• a voting score set
• a judging round
• a voting panel

To configure a voting judging round, you can follow the steps below or simply utilise the judging fast start. 

Configure a voting score set

1. In the Manage workspace, go to Judging > Settings > Score sets
2. Click New score set
3. Provide a name for your score set
   
   Note: this name will be visible to voters within the navigation of your program. As such the naming convention should be clear.
4. Set the Judging mode to Voting
5. If you choose to allow voters to self-register, select your desired role from the If registration is required, use this role registration form drop-down
6. Voting configuration options include:
   • Vote limits
     This setting refers to if/when the number of votes a user can allocate reset and become available again. The 'Reset daily' and 'Reset weekly' rules are dictated by the timezone associated with the account.
     
     Note: votes will reset at midnight in the timezone selected in Settings > General > Account.
   • Maximum votes per user
     Limit the number of votes a user can make across all entries.
   • Maximum votes per entry
     You can allow users to submit multiple votes per entry, up to the maximum. Set this to 1 if you only want one vote per user per entry.
   • Maximum votes per category
     Limit the number of votes a user can use in each category.
   • Votes can be revoked by users
     You can allow a user to revoke a vote they make. With this active, when a vote is made, an 'Unvote' button appears on the entry view.
   • Total votes per entry visible to all users
     You can allow the total number of votes for each entry to be visible to participants, or keep it secret.
   • List length default
     You can choose the number of entries your voters see in their list view. This setting makes it easier for voters who have a lot of entries view everything at once. Options include 10, 25, 50, and 100 entries per page. 
   • Image layout
     You can choose from Masonry (original image proportions) or Square (images cropped to square) layouts depending on your program's needs.
     Important: images larger than 16300px square cannot be displayed as a thumbnail.
   • Registered users can comment
     You can permit users to comment on entries. This is only an option for registered users, to avoid spamming and trolling.
   • Users can see each others' comments on this score set
     To encourage dialogue, you can activate commenting and allow comments to be visible to all users.
7. Save when finished

You can find additional information on score sets in our dedicated guide: Configure score sets.

Create a judging round

1. Go to Judging > Settings > Rounds
2. Click Add round
3. Set the Round type to Judging
4. Set Starts and Ends dates for the voting period
5. Click Save

For more detailed instructions, see: Round configuration. 

Set up a panel

1. From the Manage workspace, navigate to Judging > Settings > Panels
2. Create a New panel
3. Choose Voting as the judging mode and select the score set created earlier from the drop-down
4. In the 'Entries' section, check the categories/chapters/tags for entries that can be voted on
5. In the Who section select who will be allowed to vote either by selecting a role or choosing Invited judges
6. In the When section, check the round configured earlier, for when voting will be permitted
7. Save

You can learn more about panels here: Create a judging panel.

Use case: public voting with registration (recommended)

In the event that you'd like users to register to vote, you'll need to configure a dedicated role for voters complete with a role registration page. 

1. In the Manage workspace, go to Settings > Users > Roles
2. Click New role
3. Assign a name to your new role, i.e. "Voter"
4. Select the Registration form for this role is active checkbox
5. Set the Scores (own) permissions for Create, View, Update, and Delete to Allow
6. Save
7. Open the new voter role to reveal the registration URL 
   
   Note: provide this URL to anyone that you would like to vote in your program. Existing users that log in through this registration URL will be provided the voter role in addition to their existing role(s). Any new users that register through this URL will receive only the voter role. 
8. If desired, select a content block from the Content block for registration form drop-down
   
   Note: this content block must have 'Role registration form' selected from the Content location drop-down during configuration. For instructions on how to create a content block, see our guide: Content configuration and management.
9. Under 'After form submission' choose what you wish for voters to see:
   • Display a confirmation page: configure a content block with the 'Role registration completed' location to provide additional instructions to your voters and select it from the Content block for confirmation page drop-down. 
   • Redirect to a score set: select which score set you'd like your voters to be redirected to; i.e. your judging score set from the Configure a voting score set section of this guide.
10. Navigate to Judging > Settings > Panels
11. Open your voting panel
12. In the Who section, select the new voter role 
13. Save 

Learn more about role registration check out the 'Configure role registration' section of this article: Ultimate guide to user roles. 

Use case: public voting without registration

Your program may need to set up a voting round that is open to any user, regardless of whether they're registered with the platform or not. If this is the case, you can customise the guest role provided by Award Force to allow unregistered voting. Here's how:

1. In the Manage workspace, navigate to Settings > Users > Roles
2. Click the Guest role
3. Ensure that the Guest account role for anonymous users checkbox is selected
4. Set the Scores (own) permissions for Create, View, Update, and Delete to Allow
5. Save
6. Go to Judging > Panels
7. Open your voting panel
8. In the Who section, select the Guest role 
9. Save 

Revoking a vote

A voter can revoke and re-allocate votes if this option is enabled in the score set. This is helpful when someone accidentally votes for an entry or changes their mind at a later stage. To enable this: 

1. Go to Judging > Settings > Score sets 
2. Select a score set or create a new one
3. On the right side, check the Votes can be revoked by users box
4. Click Save

During voting, a user may revoke their vote by clicking on the entry and clicking the Unvote button which appears above the Voted+1 button as shown below.

Video overview