Voting configuration


Setting up voting in Award Force is quick and easy with the flexibility necessary to fit your needs.

When configuring voting, a few elements are always required: a voting score set, a judging round, and a voting panel. Below you'll find a breakdown of how to configure these items as well as common use cases. 

To configure a voting judging round, you can follow the steps below or simply utilise the judging fast start

Configure a voting score set

  1. Go to Settings > Judging > Score sets
  2. Click New score set
  3. Provide a name for your score set
  4. Set the Judging mode to Voting
  5. Voting configuration options include:
    • Vote limits
      The 'Reset daily' and 'Reset weekly' rules are dictated by the timezone associated with the account. Votes will reset at midnight in the timezone selected in Settings > General > Account
    • Maximum votes per user
      Limit the number of votes a user can make across all entries.
    • Maximum votes per entry
      You can allow users to submit multiple votes per entry, up to the maximum. Set this to 1 if you only want one vote per user per entry.
    • Maximum votes per category
      Limit the number of votes a user can use in each category.
    • Votes can be revoked by users
      You can allow a user to revoke a vote they make. With this active, when a vote is made, an Unvote button appears on the entry view.
    • Total votes per entry visible to all users
      You can allow the total number of votes for each entry to be visible to participants, or keep it secret.
    • List length default
      You can choose the number of entries your voters see in their list view. This setting makes it easier for voters who have a lot of entries view everything at once. Options include 10, 25, 50, and 100 entries per page. 
    • Image layout
      You can choose from Masonry (original image proportions) or Square (images cropped to square) layouts depending on your program's needs.
      Important: images larger than 16300px square cannot be displayed as a thumbnail.
    • Registered users can comment
      You can permit users to comment on entries. This is only an option for registered users, to avoid spamming and trolling.
    • Users can see each others' comments on this score set
      To encourage dialogue, you can activate commenting and allow comments to be visible to all users.
  6. Save when finished

You can find additional information on score sets in our dedicated guide: Configure score sets.

Create a judging round

  1. Go to Settings > Judging > Rounds
  2. Click Add round
  3. Set the Round type to Judging
  4. Set Starts and Ends dates for the voting period
  5. Click Save

For more detailed instructions, see: Round configuration

Set up a panel

  1. Go to Settings > Judging > Panels
  2. Create a New panel
  3. Choose Voting as the judging mode and select the score set created earlier from the drop-down
  4. In the Entries section, check the categories/chapters/tags for entries that can be voted on
  5. In the Who section select who will be allowed to vote either by selecting a role or choosing Invited judges
  6. In the When section, check the round configured earlier, for when voting will be permitted.

You can learn more about panels here: Create a judging panel.

Use case: public voting without registration

Your program may need to set up a voting round that is open to any user, regardless of whether they're registered with the platform or not. If this is the case, you can customise the guest role provided by Award Force to allow unregistered voting. Here's how:

  1. Navigate to Settings > Users > Roles
  2. Click the Guest role
  3. Ensure that the Guest account role for anonymous users checkbox is selected
  4. Set the Scores (own) permissions for Create, View, Update, and Delete to Allow
  5. Save
  6. Go to Settings > Judging > Panels
  7. Open your voting panel
  8. In the Who section, select the Guest role 
  9. Save 
Tip: if you want the general public to be able to see entries, but not vote without registering, give the guest role the Score (own) View permission only (i.e. don't give them the Create and Update permissions— that allows them to vote).
Important: we strongly recommend making registration a requirement when using public voting (see instructions below). Requiring registration helps to prevent fraudulent voting caused by click-farming, a sophisticated technology that impacts the entire award, grants, and voting industry.

Use case: public voting with registration (recommended)

In the event that you'd like users to register to vote, you'll need to configure a dedicated role for voters complete with a role registration page. 

  1. Go to Settings > Users > Roles
  2. Click New role
  3. Assign a name to your new role, i.e. "Voter"
  4. Select the Registration form for this role is active checkbox
  5. Set the Scores (own) permissions for Create, View, Update, and Delete to Allow
  6. Save
  7. Open the new voter role to reveal the registration URL 
  8. Navigate to Settings > Judging > Panels
  9. Open your voting panel
  10. In the Who section, select the new voter role 
  11. Save 

Learn more about role registration here: Role registration forms

Need more help? Get in touch!

We're here to help if you need it. Simply get in touch with our Client Success team through one of the methods available at the base of the page.