Gallery configuration

Configure a gallery

Galleries can be used to display a select set of entries to registered users, or completely publicly. Galleries are not limited to a season, so they can be used to display archives of entries with ongoing visibility.

While not directly part of judging functionality, galleries are typically an outcome of judging and are configured in a very similar way. To set up your own gallery, you'll need to do three things:

• Create a gallery score set
• Configure a panel that defines who can access the gallery
• Adjust role permissions of the gallery audience (if necessary)

For logged-in users, a correctly configured gallery will appear in the navigation menu. After following all the steps, be sure to refresh the page to be able to see it. If you have only one gallery configured, it appears in the menu with the score set name. If there is more than one gallery, they are each in a sub-menu, below a "Galleries" heading.

For a public gallery, you can send visitors directly to a gallery URL. You might include a link from the login page content block to your public galleries.

To configure a gallery, follow the steps below or utilise the judging fast start. 

Create a gallery score set

1. In the Manage workspace, go to Judging > Settings > Score sets
2. Create a New score set
3. Name the score set— this name will be used in the menu to navigate to the gallery
4. Choose the Gallery judging mode
5. Start and End dates/times for the gallery are optional.
   
   Tip: if you do not set a start time, it is 'open'. If you do not set an end time, it remains open indefinitely.
6. Open the 'Display' tab and choose which fields you would like gallery visitors to have access to
7. Commenting is optional but can only be activated for registered users
   
   Note: anonymous commenting by unregistered users is not supported, to avoid spam and trolling.

Tip: for programs running concurrent judging score sets, add a cover image via the 'Display' tab after saving! 

Create a gallery panel

1. From the Manage workspace, navigate to Judging > Settings > Panels
2. Create a New panel
3. Give the panel a meaningful name
4. Set Gallery judging mode and select the gallery score set you have just created
5. Define the Entries to be included in the gallery by limiting to set chapters, categories and tags
6. Define Who will be able to see the gallery, this can be:
   • Specific individuals with a judge role
   • Any users with a specified role
   • The general public by choosing the guest role
7. Click Save when finished

Making a gallery public

If you want a gallery to be visible to anybody (i.e. public), without logging in to your program, you would have set the panel above to be available to those with the guest role. All accounts come with a guest role by default. Check that the guest role is configured with the appropriate permissions for a public gallery, which are similar to those for public judging:

1. Go to Settings > Users > Roles
2. Click the name of the guest role
3. The checkbox Guest account role for anonymous users should be checked
4. Click Advanced near the top of the page
   
5. The Scores (own) View permission must be set to Allow 
6. Save

Note: public galleries will be visible on your program's login page as shown below.

Video overview

FAQs

What are some use cases for galleries? 

Galleries can be used for a number of purposes. The most comment are roundups of finalists or previous winners, but the limits are endless! 

Is there a limit to the number of galleries? 

Like any judging mode in Award Force, there are no limits on the number of score sets that can be created. That is to say, no, there are no limits on the number of galleries your program can configure. 

Can we restrict who has access to a gallery? 

You can! When setting up the panel to control who can view the gallery, you have the ability to choose users by role or to filter to specific individuals. 

Can each gallery have its own unique URL? 

Each gallery automatically has its own URL so there's no need to configure one manually. 

Can we display the gallery on our website? 

Galleries configured in Award Force must live in Award Force. If your gallery is public you can quickly link to it on your website by sharing the URL. 

Can we put banners on certain entries? 
You can! Award Force supports badges that allow you to do just that. For more information see our guide: Badge configuration. 

What image is displayed? 

By default the image displayed in the gallery is the first image uploaded in an entry. If you need to change this to another image, you can do so by following the steps outlined here: Which image appears as the thumbnail?

Can we hide part of the submission? 
Absolutely! When you're configuring your gallery score set you can choose to make all or just some fields available.