Gallery configuration

Richard de Nys

Updated January 26, 2024 16:41

Configure a gallery

Galleries can be used to display a select set of entries to registered users, or completely publicly. Galleries are not limited to a season, so they can be used to display archives of entries with ongoing visibility.

While not directly part of judging functionality, galleries are typically an outcome of judging and are configured in a very similar way. To set up your own gallery, you'll need to do three things:

Create a gallery score set
Configure a panel that defines who can access the gallery
Adjust role permissions of the gallery audience (if necessary)

For logged-in users, a correctly configured gallery will appear in the navigation menu. After following all the steps, be sure to refresh the page to be able to see it. If you have only one gallery configured, it appears in the menu with the score set name. If there is more than one gallery, they are each in a sub-menu, below a "Galleries" heading.

For a public gallery, you can send visitors directly to a gallery URL. You might include a link from the login page content block to your public galleries.

To configure a gallery, follow the steps below or utilise the judging fast start.

Create a gallery score set

In the Manage workspace, go to Judging > Settings > Score sets
Create a New score set
Name the score set— this name will be used in the menu to navigate to the gallery
Choose the Gallery judging mode
Start and End dates/times for the gallery are optional.

Tip: if you do not set a start time, it is 'open'. If you do not set an end time, it remains open indefinitely.
Open the 'Display' tab and choose which fields you would like gallery visitors to have access to
Commenting is optional but can only be activated for registered users

Note: anonymous commenting by unregistered users is not supported, to avoid spam and trolling.

Create a gallery panel

From the Manage workspace, navigate to Judging > Settings > Panels
Create a New panel
Give the panel a meaningful name
Set Gallery judging mode and select the gallery score set you have just created
Define the Entries to be included in the gallery by limiting to set chapters, categories and tags
Define Who will be able to see the gallery, this can be:
- Specific individuals with a judge role
- Any users with a specified role
- The general public by choosing the guest role
Click Save when finished

Making a gallery public

If you want a gallery to be visible to anybody (i.e. public), without logging in to your program, you would have set the panel above to be available to those with the guest role. All accounts come with a guest role by default. Check that the guest role is configured with the appropriate permissions for a public gallery, which are similar to those for public judging:

Go to Settings > Users > Roles
Click the name of the guest role
The checkbox Guest account role for anonymous users should be checked
Click Advanced near the top of the page
The Scores (own) View permission must be set to Allow
Save

Note: public galleries will be visible on your program's login page as shown below.