Should I use automated tagging?
This feature allows you to automatically apply tags to entries to assist with their management. Tags can be automatically applied based on the option(s) selected by an entrant in an optionable field of the entry form or by a specified trigger. Depending on your needs, both options are available and can be used in conjunction with one another.
To learn more about tags in Award Force, check out our Ultimate guide to tags.
Auto-tag based on an optionable field
You may have an optionable field, like a drop-down or a checkbox list, within your form wherein entrants choose from a variety of options. While this feature has many applications, it is most commonly used to track demographics or to allow entrants to "enter" into multiple categories. To configure automated tagging based on a field:
- In the Manage workspace, go to Entries
- Click Edit form
- Configure a new or edit an existing optionable field (see: Field configuration)
- In the 'Options' section of the configuration tray, toggle on Auto-tag
- Specify your desired tag for each label
- Click Save when finished
When an entrant chooses an option within the optionable field, a tag of the selected option (or options) will be applied to the entry based on the option's Value.
Auto-tag based on a trigger
There are a number of available triggers baked into the Award Force platform that can be used to facilitate automated tagging. You can find that list in the Available triggers section below. To configure the auto-tag, follow these steps:
- From the Manage workspace, go to Settings > General > Tags
- Create a new tag and give it a name or click on an existing tag you want to automatically add to entries
- In the 'Automatically apply tag when' list, select the action/event you want--this will be the event that will trigger the action of applying the tag to entries when the event happens
- Click Save
Based on the auto-tag you have just set up, the tag will be automatically added to any entry when the selected event occurs.
Available triggers
These are the events that will automatically add a tag to entries when they occur.
| Entry submitted | The action of an entry being successfully submitted |
| Entry archived manually | The action of an entry being manually archived |
| Entry resubmitted | The action of an entry being resubmitted |
| Entry tagged | The action of an entry being tagged |
| Payment success | The action of an entry being successfully paid for |
| Payment pending | The action of an entry going through the payment processes but not paid for (i.e. Option to pay via an invoice, outside of the platform) |
| Review stage |
One of three possible actions from a review stage task:
|
| Entry moderated |
One of three possible actions for the moderation of an entry:
|
| Entry duplicate confirmed |
One of two possible actions as a result of identifying duplicate entries/nominations
|
| Assignment completed |
The action of a judge completing their judging assignment on a selected score set |