What is moderation and should I use this feature?

Moderation is a helpful tool that allows program managers to control which entries can proceed through to judging. By choosing to approve or reject an entry, managers can pre-filter entries before they find their way to judges. 

Tip: moderation statuses are not shown to entrants and can be used to pre-screen entries. Entrants are only alerted to moderation status changes if an 'Entry moderated' notification has been configured for the applied status. To learn more about notifications see the Ultimate guide to notifications.  

What do the moderation statuses mean?

All entries have one of three moderation statuses. By default, all entries are 'undecided'. As a program manager, you can reject or approve entries at any time, or revert them back to undecided.

Rejected: the entry will not go through to any judging round.
Undecided: the submitted entry will go through to judging, unless the judging panel is configured for approved entries only.
Approved: the submitted entry will show during judging.

How do I moderate an entry?

To moderate an entry, you have two options:


  1. In the Manage workspace, navigate to Entries
  2. Click on the entry's name or ID
  3. Under the 'Moderation' heading of the 'Overview' tab, select the status (Approved, Undecided or Rejected)
    Moderation options in manager's view

In bulk:

  1. Select the Manage workspace and go to Entries
  2. Select the checkbox to the left of each entry you want to moderate
  3. Open the Action at top of the page
  4. Select Approve, Undecide or Reject
    Moderation options in Action drop-down

From an entry preview:

You can moderate, tag and/or comment from the preview of the entry too. There are two ways for managers to access the preview of an entry: from the Entries list view or from the manager's view of the entry. 
Entries list view:

  1. In the Manage workspace, navigate to Entries
  2. Click on the ellipsis (three dots) next to an entry
  3. Select Preview
  4. In the preview page, select your desired moderation status
    Moderation in entry preview.png

From manager's view:

  1. In the Manage workspace, go to Entries
  2. Click on the name or ID of the entry you'd like to preview
  3. Open the 'Entry' tab of the manager's view
  4. Select your desired moderation status
    Moderation options in Entry tab of manager's view
Tip: your selections will be saved automatically. You can navigate away from the page without a worry!

Panel configuration using the moderation

When setting up a judging panel, there is a checkbox option in the 'Entries' section of panel configuration to Only include moderation approved entries in this panel. By default, this checkbox is not selected.

Only include moderation approved entries checkbox

Important: if you select this option, only submitted and approved entries will show to judges on this panel.

Who can moderate entries?

By default, program managers can moderate entries. More specifically, when configuring roles, the Entries (others) permissions for View and Update are required to moderate. Learn more here: Roles and permissions

For chapter managers to moderate entries, there is an additional setting Allow chapter managers to moderate entries in the Manage workspace under Settings > Entries > General

Moderation setting checkbox

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