Moderation is a helpful tool that allows program managers to control which entries can proceed through to judging. 

What do the moderation statuses mean?

All entries have one of three moderation statuses. By default, all entries are 'undecided'. As a program manager, you can reject or approve entries at any time, or revert them back to undecided.

Tip: moderation statuses are not shown to entrants and can be used to pre-screen entries. 

Rejected: the entry will not go through to any judging round.
Undecided: the submitted entry will go through to judging, unless the judging panel is configured for approved entries only.
Approved: the submitted entry will show during judging.

How do I moderate an entry?

To moderate an entry, you have two options:


  1. In the Manage workspace, navigate to Entries
  2. Click on the entry's name or ID
  3. Under 'Moderation', select the status (Approved, Undecided or Rejected)Moderation options in manager's view

In bulk:

  1. Select the Manage workspace and go to Entries
  2. Select the checkbox to the left of each entry you want to moderate
  3. Open the Action at top of the page
  4. Select Approve, Undecide or Reject
    Moderation options in Action drop-down

From Preview:

You can moderate, tag and/or comment from the preview of the entry too.

  1. In the Manage workspace, go to Entries
  2. Click on the entry name or overflow menu (three dots)
  3. Click Preview
    After clicking the entry name or ID After opening the overflow menu
    Preview in manager's view Preview in ellipsis list

  4. Select the desired moderation status
    Moderatoin in preview view
Tip: your selections will be saved automatically. You can navigate away from the page without a worry!

Panel configuration using the moderation

When setting up a judging panel, there is a checkbox option in the 'Entries' section of panel configuration to Only include moderation approved entries in this panel. By default, this checkbox is not selected.


Important: if you select this option, only submitted and approved entries will show to judges on this panel.

Who can moderate entries?

By default, program managers can moderate entries. More specifically, when configuring roles, the Entries (others) permissions for View and Update are required to moderate. Learn more here: Roles and permissions

For chapter managers to moderate entries, there is an additional setting Allow chapter managers to moderate entries in the Manage workspace under Settings > Entries > General


Need more help? Get in touch!

Simply send us a message via this form and we will get back to you quickly!
Our globally distributed client success team are here to help 24 hours a day, Monday to Friday (business hours).