Round configuration

 

In Award Force, rounds control the time periods in which certain actions, like entry creation and judging, can occur. There are no limits to the number of rounds that you can create and dates and times can be altered as needed.

To begin, there are three round types:

  • Entry round: allows entries to be created, edited and submitted. If there is no currently open entry round, entries cannot be created, edited nor submitted.
  • Judging round: allows judging activity to happen. If there is no currently open judging round, judging participants cannot see any entries nor record scores, votes, etc.
  • Feedback round: allows scores and/or judge comments to be presented to entrants. During a currently open feedback round, entrants are able to see feedback on their entries.

Creating a round

  1. Go to Settings > Entries > Rounds
  2. Click Add round
  3. Name your round— this name is for manager's reference and is not publicly visible anywhere
  4. Set the Round type 
  5. Set the Starts and Ends dates, times, and time zones
    Tip: these times are absolute and enforced at the one time for all users wherever they are in the world. Starts and Ends times are not required. If you have no Ends time, the round remains open indefinitely after the start time. If you have neither, the round is simply open.
    Note: Award Force uses the 24-hour clock for the start and end dates, therefore, for midnight, you would need to use 00:00 (the following day) for example.
  6. Click Save

If you are not using chapters, do still mark the round is for the 'Default' chapter. If you are using chapters, set the chapter(s) the round applies to. If you have different start/end dates for different chapters, create separate rounds for them and name them accordingly.

Important: entrants will be able to create and submit entries into any active categories during an active entry round for the selected chapter(s). If your program's categories have varying start and ends dates by category, see this guide: Prevent entry creation in a category.

Judging round options

A judging round can be for scoring or viewing only. The default and most typical judging view is scoring, meaning scores, votes, etc can be submitted. A viewing only judging round allows judges to view all the entries they are assigned to, but they cannot take any action on those entry assignments. 

Feedback round options

Feedback can be selectively made visible to entrants and/or judges.

  • Anonymise judges removes judges' names from comments made on entries.
  • Comments can be set to show or not as part of feedback.
  • Scores (from VIP judging) can be set to show or not as part of feedback. Note that if there is more than one VIP judging score set, all score set scores are shown in feedback. Individual judges' scores are not shown, only the average of all judges.
  • Category average can be set to show or not as part of feedback. This allows the entry to be benchmarked against all other entries in the same category.

See Providing entrants their scores and/or comments left by judges

Video overview

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