Rounds control the start and end dates of when activities can happen for the various stages of your program.
You can configure as many rounds as you need and dates and times can be altered as needed.
There are three round types:
- Entry round
Allows entries to be created, edited and submitted. If there is no currently open entry round, entries cannot be created, edited nor submitted.
- Judging round
Allows judging activity to happen. If there is no currently open judging round, judging participants cannot see any entries nor record scores, votes, etc.
- Feedback round
Allows feedback to be presented to entrants. During a currently open feedback round, entrants are able to see feedback on their entries.
Creating a round
- Go to Settings > Rounds
- Click Add round
By default the round is created in the season being managed
- Name your round— this name is for manager's reference and is not publicly visible anywhere
- Set the round type (Entry round, Judging round, or Feedback round)
- Set start and end date and time, and time zone
Tip:These times are absolute and enforced at the one time for all users wherever they are in the world Start and end times are not required. If you have no start time, the round is simply open until the end time. If you have no end time, the round remains open indefinitely after the start time. If you have neither, the round is simply open.Note: Award Force uses the 24-hour clock for the start and end dates, therefore, for midnight you would need to use 24:00 for example.
- If you are not using chapters, do still mark that the round is for the "Default" chapter. If you are using chapters, set the chapter(s) the round applies to. If you have different start/end dates for different chapters, create separate rounds for them.
Judging round options
A judging round can be for scoring or viewing only. The default and most typical judging view is scoring, meaning scores, votes, etc can be submitted. A viewing only judging round allows judges to view all the entries they are assigned to, but they cannot take any action on those entry assignments.
Feedback round options
Feedback can be selectively made visible to entrants and/or judges.
Anonymise judges removes judges' names from comments made on entries.
Comments can be set to show or not as part of feedback.
Scores (from VIP judging) can be set to show or not as part of feedback. Note that if there is more than one VIP judging score set, all score set scores are shown in feedback. Individual judges scores are not shown, only the average of all judges.
Category average can be set to show or not as part of feedback. This allows the entry to be benchmarked against all other entries in the same category.
Need more help? Get in touch!
We're here to help if you need it. Simply get in touch with our Client Success team through one of the methods available at the base of the page.