A round controls when specific actions can take place in your program, such as submitting entries or completing judging.
Round types
There are three types of rounds:
- Entry round: allows entries to be created, edited, and submitted
- Judging round: allows judges to view and evaluate entries
- Feedback round: allows scores and comments to be shared
If a round is not open, the related action cannot occur.
Create a round
- In the Manage workspace, go to Settings > Entries > Rounds
- Click Add round
- Enter a name (internal use only)
- Select a round type
- Set start and end dates—no assigned start date means the round is open immediately; no end date means the round is open indefinitely
- Click Save
Entry round options
- Review / resubmission ends: set a deadline for review flow or resubmissions
- Chapters: limit the round to specific chapters
Judging round options
- Scoring: judges can submit scores or votes
- Viewing only: judges can view entries but cannot take action
Feedback round options
- Visible to entrants: show feedback to entrants
- Visible to judges: allow judges to see each other’s feedback
- Anonymise judges: hide judge identities
- Display total scores only: show overall scores only
- Comments: include judge comments
- Scores: include scoring data
Learn more about feedback rounds in Feedback: sharing judge scores and comments with entrants.
Show a countdown to entrants
- In the Manage workspace, go to Settings > Entries > Form settings
- Open the 'Advanced' tab
- Enable Display countdown to submission deadline
- Click Save
Extend a round
- In the Manage workspace, go to Settings > Entries > Rounds
- Click the round
- Update the end date or time
- Click Save
Contact entrants about an extension
- In the Manage workspace, go to Entries
- Click Advanced in the search bar
- Set the Status filter to In progress
- Click Search
- Click Broadcast
- Send your message
Learn more about broadcasts in the Ultimate guide to broadcasts.
Set a custom deadline for specific entries
- In the Manage workspace, go to Entries
- Click the entry
- Click Set next to 'Custom entry deadline'
- Choose a date and time
- Click Save
Good to know
- Unless the countdown has been activated, rounds are not visible to users.
- You can create unlimited rounds.
- Extending a round does not notify users automatically.
- Custom deadlines apply to individual entries only.
- Entries with custom deadlines cannot be edited after submission.
- A custom deadline can only be set on existing entries.
- In Settings > Entries > Rounds, each round has a “traffic light” status indicator:
- Green: the round is open, and either has no end date or closes in more than three days
- Orange: the round has not opened yet, or will close in less than three days
- Red: the round is closed
Video overview