Field configuration

What are fields?

Fields are the building blocks of your Award Force setup. They collect information about entries, users, attachments, contributors, and referees.

Award Force supports four field types:

Create an entry field

1. In the Manage workspace, go to Entries and click Edit form
2. Hover where you want to add the field and click the + icon
3. In the configuration tray:
   • Select a Field type (see: Field types overview)
   • Enter a Label (visible to entrants)
   • Enter a Short title (appears in exports and lists)
   • Choose whether the field applies to all or selected categories
   • Under 'Access', select Required if needed
   • Add conditional logic if applicable
   • For optionable fields (like drop-down, radio button, and checkbox), enable auto-scoring if needed
4. Click Save

Create a user field

1. In the Manage workspace, go to Settings > Users > Fields
2. Select Add field
3. Choose User field and click Next
4. Enter a Label and Short title
5. Enter a Field order
6. Select a Field type and configure field-specific settings
7. In 'Season', choose whether the field applies to all seasons or the current season only
8. Under 'Roles', select the role(s) the field applies to
9. Under 'Field access', select Required if the field is mandatory
10. Choose relevant 'Data protection' options 
11. Click Save

Learn more about user fields in registration here: Configure registration.

Create an attachment field

1. In the Manage workspace, go to Entries and click Edit form
2. Open the relevant attachment type tab
3. Hover in the small white box (below the thumbnail placeholder) and click the + icon
4. In the configuration tray:
   • Select a Field type (see: Field types overview)
   • Enter a Label (visible to entrants)
   • Enter a Short title (appears in exports and lists)
   • Choose whether the field applies to all or selected categories
   • Under 'Access', select Required if needed
   • Add conditional logic if applicable
5. Click Save

Create a contributor field

1. In the Manage workspace, go to Entries and click Edit form
2. Open your contributor type tab
3. Hover inside the white box and click the + icon
4. In the configuration tray
   • Select a Field type (see: Field types overview)
   • Enter a Label (visible to entrants)
   • Enter a Short title (appears in exports and lists)
   • Choose whether the field applies to all or selected categories
   • Under 'Access', select Required if needed
   • Add conditional logic if applicable
5. Click Save

Create a referee field

1. In the Manage workspace, go to Entries and click Edit form
2. Open your referee type tab
3. Hover inside the white box and click the + icon
4. In the configuration tray
   • Select a Field type (see: Field types overview)
   • Enter a Label (visible to entrants)
   • Enter a Short title (appears in exports and lists)
   • Choose whether the field applies to all or selected categories
   • Under 'Access', select Required if needed
   • Add conditional logic if applicable
5. Click Save

Field order

Field order controls the sequence of fields. Fields can be reordered in the form editor by dragging them into a new position, even between tabs. 

Searchable fields

You can make up to three custom fields available for advanced search. Entry fields appear in the Entries list search filter. User fields appear in the Users search filter.

Enable this by selecting Available in advanced search when configuring the field. 

Learn more in How to search and filter.

Conditional fields

Entry fields can show or hide based on another field's answer. Learn more in Using conditional fields.

Formula fields

Formula fields perform calculations based on information from other fields. To learn more, see Utilising formula fields. 

Autocomplete fields

You can add a search box to drop-down list fields to help entrants locate options quickly. Enable the Add a search box to this drop-down list to make it an autocomplete text field option.

Updating fields

1. In the Manage workspace, go to Entries and click Edit form
2. Hover over the field
3. Click the settings icon that appears
4. Make your edits
5. Click Save

Some field types cannot be changed after data has been collected. These field types are:

• Checkbox
• Checkbox list
• Content
• Date
• Date and time
• File upload
• Table

Delete a field

1. In the Manage workspace, go to Entries and click Edit form
2. Hover over the field
3. Select the settings icon
4. Select Delete

Good to know

• Avoid editing or deleting fields once entries are open as this may cause data loss.
• Use simple and consistent short titles to make exported data easy to read.
• Use field order values in increments of five or ten to simplify reordering.
• Some field types cannot be changed once data exists.
• User fields and formula fields are available on Pro plans and above.
• Autocomplete is only available for drop-down list fields.
• Conditional logic is supported for entry, attachment and contributor fields.
• Required fields show an error if left empty during submission.
• Labels and hint text support formatting for clearer guidance.

Video overviews

Create entry fields

Create a user field

Create an attachment or contributor field