You can bulk download entries from several areas of the platform.
Available locations:
- In the Manage workspace in Entries
- In the Manage workspace in Judging > Leaderboard
- In the Enter workspace in Entries
- In the Judge workspace in Entries if bulk download is enabled
Request a bulk download
To start a download:
- Go to the page you want to download from
- Apply filters if needed
- Select the checkboxes next to the entries
- Open the Action drop-down
- Select Download
A confirmation message will appear on screen. When the download is ready, you will receive an email with a link to the zip file.
Download contents
Each zip file includes:
- One folder per entry
- All attachments for the entry
- A PDF containing all entry fields
- Review flow fields if applicable
Good to know
- You can download a maximum of 100 entries at a time. To download more than 100 entries, repeat the process on each page.
- Only one bulk download can run at a time per user.
- Download links expire after 48 hours.
- Large attachments over 500 MB are included as links in a text file.
- Download times vary based on entry and attachment size.
- Entry folder names use the entry ID and entry name.
FAQs
Why can I only download 100 entries at a time, maximum?
List views display a maximum of 100 entries at a time. That imposes a maximum of 100 entries that can be selected for download. The download process is very resource-intensive, adding a lot of load to servers, and so the action of performing a bulk download is limited to 100 at a time to ensure everyone continues to have a fantastic, fast system.
Why won't the system allow me to start another download?
When a user starts a bulk-download, the system will prevent another request from being submitted until the first has completed. As stated above, the download process is very resource-intensive and needs to be managed. If we allowed multiple bulk-downloads at the same time, this would add additional load to the system and would lead to long delays and possibly failed exports.
Can I download the same zip file whenever I want?
The link you receive in the email allows you to download the zip file for 48 hours until it expires.
How long is the bulk-download process?
It will vary depending on the size of entries, number of attachments, and size of attachments.
Can I customise the titles of entry folders?
When bulk-downloading entries, the folder that contains an entry's PDF and attachments is dictated by the entry ID number and entry name and cannot be customised.