Most Award Force programs use a seasonal structure wherein entries open, judging runs, and then the program pauses. Other programs need an irregular cadence. This often means that new entries open while previous entries are still being judged. These programs require what we call perpetual seasons.
This guide will provide solutions for programs that operate outside of a normal seasonal structure.
Auto-tag entries
Automated tagging is especially useful for perpetual seasons as it lets you group entries by cycle, month, or intake. You can then use those tags to build judging panels.
To create an automated tag
- In the Manage workspace, go to Settings > General > Tags
- Click Add tag
- Enter a tag name
- Select the Entry submitted trigger
- Click Save
To stop automatic tagging
- In the Manage workspace, go to Settings > General > Tags
- Click the tag
- Deselect Entry submitted trigger
- Click Save
Tagged entries can be pulled into panels using tag logic. Learn more in Tags in panels: Any of, All of, or None of.
Rounds
Programs using perpetual seasons may never close entry rounds, or pause briefly between intakes. You can leave rounds open by not setting start or end dates.
To pause accepting entries or judging simply edit the existing round dates when needed. Learn more in Ultimate guide to rounds.
Archiving entries
Once an entry has completed judging, you can archive it. Archiving hides the entry without deleting it. Archived entries can be restored later if needed. Learn more in Archiving entries.
Archiving score sets
Score sets can also be archived after use. Doing so stores:
- Judging data
- Panels
- Scoring criteria
Archived score sets help keep active judging clean. Learn more in Archiving score sets.
Good to know
- Perpetual seasons work well for rolling or ongoing programs.
- Archiving does not delete data.
- Archived entries and score sets can be restored.
- Do not delete score sets with completed judging.
- Deleting score sets can cause data loss or stray scores.