What is seasonal in Award Force?


A common question we are asked is: what is seasonal and what is not seasonal in Award Force?

It is very important to understand what is meant by the terms 'seasonal' and 'non-seasonal' when it comes to creating a new season and making updates in your account.

Seasonal elements can contain different configured content in different seasons. Updating the content in one season will not affect the content in a past season. For example, if you make changes to the categories in your new season, the categories created in the past season will remain unaffected.

Changes made to the configured content of non-seasonal elements, however, will be reflected across all seasons. For example, changes made to the theme will be reflected both in archived seasons and the current season.  


The following elements are non-seasonal. Changes made to these elements will be reflected in all seasons so take care when updating them.

Non-seasonal elements

Account (program) name and URL. Both the name of the account and the url can be changed in Settings > General > General (tab). Please note, if you change the URL the old URL will no longer work. 

Users. Anyone added to the account will be an active user across seasons. A user's profile will always reflect the latest updates (for example, contact details or role). Deleting a user permanently will remove them from all seasons (Read more about the Permanent deletion of users).

Funds. When a Fund is created, it will be available for allocation in all seasons and will reflect the latest available amount irrespective of which season an allocation has been made. Only allocations made in the current season will be visible in the current season. In order to see all allocations made from a particular Fund, please go to Funding > Allocations > select All seasons from the dropdown at the top of the page.

Content blocks. Updates made to existing content blocks (Read more about Content blocks) will replace the prior messaging in all seasons. It is possible to create new content blocks rather than update existing ones but then the new content blocks will need to be selected in the relevant areas. For example, if a new Tab info content block is created for the Attachments tab, the old Tab info content block will remain in the list of content blocks but the new content block will need to be actively selected on the Attachments tab in order for it to display. Note: it is not possible to choose from multiple 'Login page' and 'Entrant home info box' content blocks, even if multiple versions are created. The original content blocks for these locations must be edited instead.

Terms. Changes made to the terms will update for all seasons.
Read more about terms.

Interface text. Any overrides set in Interface text will update for all seasons.
Read more about Interface text changes.

General settings. Any adjustments made in the General settings will update for all seasons. Read more about General settings.

Payments. Only changes made to Prices and Discount codes are seasonal. All other adjustments made to the payment settings are non-seasonal and will update for all seasons.

Roles. Adding a new Role or making changes to existing Role settings will update for all seasons.

Theme. Any changes made to the theme settings, such as uploading a new logo or adjusting the colour palette will update for all seasons.

For additional information regarding Seasons, please see the New Season Guide and Checklist.



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